Privacy Policy

Learn about the types of personal data we collect, as well as details about our practices for using, safeguarding, and disclosing such data during your interaction with our services.

Last updated on 08.04.2024

 

We, ANCİENDA TEKNOLOJİ YAZILIM VE PAZARLAMA A.Ş., residing at Ayazağa Mah. Mimar Sinan Sk. No: 21A/13 Sarıyer/İstanbul, place great importance at your privacy. This privacy notice describes the information that we collect that personally identifies you (personal information or personal data) and how we use, protect, and disclose your personal information when you interact with NoteShot application and its website (collectively, NoteShot).

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A. WHAT DATA DO WE COLLECT?

We, Ancienda, are committed to protecting your personal data and taking all necessary steps to ensure that it is processed only in accordance with your requests. Ancienda pays attention to the correct use of personal data of customers and other companies and to raise awareness of its employees in this regard. You do not have to provide us with the personal data requested from you, but if you choose not to, we may not be able to offer you our products or services. 

The personal data we collect from you are not only information that we actively collect while you interact with our services but also information that you voluntarily provide to us in various contexts (such as by sending an email to us). Therefore, it is not possible to define an exclusive list of all potential types of personal data that we may collect from you. However, we provide below the typical types of personal data we collect from you:

Your name, correspondence address, phone number, date of birth, e-mail address, search inquiries, technical data such as URL, IP address, information in your profile.

We would like to remind you that if you only allow your camera or photo gallery, we will access it from your device and access only the images you choose to share with us. We also state that your device's photo or video library will never be automatically scanned or imported. The photos you transfer to NoteShot may contain various personal data. As Ancienda, we state that we do not store this data as a rule and do not control the content of this data, and that the responsibility for the personal data contained in these photographs belongs to you.

We would also like to state that we do not collect personal data of children under the age of 13. If you are under the aforementioned age limit, please do not use Ancienda services and provide us with no personal data.

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B. HOW AND ON WHAT LEGAL BASIS DO WE COLLECT YOUR DATA?

You directly provide us with most of the data we collect (for instance, by signing up) but we also use automated processes to collect some information about you.

As described above in more detail, we collect and process your data when:

You use NoteShot or visit its website, in which case we use cookies and similar technologies (more on this below);

You interact with and read our emails;

You contact us or interact with our services in any other manner.

Cookies and Similar Technologies:

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

We use cookies to:

Collect analytics information, for which we use privacy-friendly analytics providers;

Help you via our support chat function, for which we use support service providers.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies visit www.aboutcookies.org.

The legal basis for the processing of your personal data collected within this scope is the legitimate interests of the Company, a possible or existing contractual relationship and your explicit consent, if necessary.

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C. TO WHOM DO WE TRANSFER YOUR DATA?

Ancienda can transmit your personal data to the following organizations:

Companies and solution partners working on our behalf:

We work with other companies and our solution partners to carry out certain commercial activities on our behalf. In certain circumstances, access to your personal data may be required during the process. We direct these third parties to use the information only in the provision of specified services. Companies are prohibited from transmitting information to third parties unless it is necessary to provide the service. As Ancienda, we act within this principle.

a) Approval:

In all cases, except for the legal enforcement and protection cases listed below, Ancienda will ask for your explicit consent to disclose your personal information to third parties.

b) Legal enforcement:

Ancienda reserves the right to disclose your personal information to third parties without your consent, in order to comply with laws, decrees and court orders, to cooperate with investigations by prosecution offices, and to prevent fraud.

c) Protection:

We may disclose your personal data if we decide that disclosure is reasonably necessary to enforce our terms and conditions or to protect our transactions or our users.

We may share your personal data with third parties located in countries other than your country. Your personal data, therefore, may be subject to privacy laws that are different from those in your country. Personal data collected within the European Union may, for example, be transferred to and processed by third parties located in a country outside of the European Union. In such instances, we ensure that the transfer of your personal data is carried out in accordance with applicable privacy laws and, in particular, that appropriate contractual, technical, and organizational measures are in place such as the Standard Contractual Clauses approved by the EU Commission.

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D. PROTECTION OF PERSONAL DATA

Ancienda implements various administrative, internal and technical security measures to protect your personal data and ensures the security of your personal data.

Ancienda employees are trained to understand and act in accordance with these control measures. In addition, employees are provided with an understanding of their privacy policy, the principles and standards of protection of personal data. Although we are committed to protecting your personal data, there are also precautions you should take. We recommend that you take all necessary preventive measures to protect your personal data during internet use.

However, it should be noted that since no communication method on the internet is 100% secure, we cannot guarantee absolute security, no matter how hard we strive to protect your personal information.

If your consent is required for the processing of your personal information, you can withdraw your consent to be valid later.

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E. HOW LONG DO WE KEEP YOUR DATA?

Ancienda makes it easy to keep your personal information accurate, complete and up to date. If a longer retention period is not required by law or is not permitted, we will retain your personal data for the time required to fulfill the objectives outlined in this privacy policy.

We would like to point out that, as a rule, we do not keep the photos you upload to be transferred to your Notion account via NoteShot, and we delete them permanently within a month at most, depending on the server services.

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F. CHANGES IN THE PRIVACY POLICY AND CONTACT INFORMATION

We may review this Privacy Policy at various times. The most current version of the Privacy Policy will determine how your personal information is used and will be available on this page. If you continue to access or use the site and the application after these changes become effective, you agree that you are bound by this revised Privacy Policy.